The Arab Image Foundation is seeking to recruit a Finance and Office Manager responsible for the day-to-day financial and administrative and office operations of the Foundation. Working closely with the AIF team and reporting to the Board of Directors, the Office Manager will play a central role in ensuring the smooth and effective functioning of the organization.

Major Responsibilities
Administration & HR

• Coordinate the Foundation's day-to-day administrative activities and maintain its institutional and organizational records.

• Coordinate staff administrative matters, including payroll information, timesheets, leave records, insurance and other HR-related documentation.
• Liaise with the Foundation's lawyer and other professional advisers on legal, contractual, regulatory and administrative matters.
• Ensure appropriate follow-up on administrative requirements and deadlines.
• Serve as a point of contact for general inquiries and visitors, directing them to the appropriate staff or Board member as needed.
• Provide regular administrative and operational updates to the Board.

Finance

• Manage the Foundation's day-to-day financial administration and maintain accurate financial records.
• Monitor expenditure against the approved annual budget and maintain appropriate cash-flow records.
• Coordinate salaries, payments, invoices, petty cash and banking documentation.
• Maintain appropriate financial records relating to grants and other sources of funding.
• Prepare and organize financial documentation required for accounting, audit and reporting purposes.
• Work closely with the Foundation's accountant and auditor and provide regular financial updates to the Board.

Office & Facilities

• Oversee the day-to-day functioning of the Foundation's premises and ensure that the space is properly maintained and operational.
• Coordinate with suppliers, contractors and service providers for the maintenance and proper functioning of the premises and its essential services.
• Coordinate the administrative and logistical requirements of activities and events taking place at the Foundation.

General

• Coordinate with AIF staff across the different areas of the Foundation's work to ensure the effective administration and operation of the organization.
• Undertake other related administrative, financial and operational responsibilities as may reasonably be required.

Qualifications

• Excellent written and spoken Arabic and English.
• Strong organizational, communication and interpersonal skills.
• Bachelor's degree or diploma in Business Administration, Finance, Accounting or a relevant field, or equivalent professional experience.
• Relevant experience in office management, administration, finance and/or operations, preferably within a nonprofit, cultural or similar organization.
• Good financial and numerical skills, including familiarity with accounting, budgeting and cash-flow management.
• Proficiency in Excel and other relevant office software.
• Ability to work independently, manage multiple priorities and coordinate effectively with colleagues and external parties.
• Knowledge of photography and/or arts and culture is welcome but not required.